In the event that severe weather conditions dictate the need to delay the beginning of school or cancel school entirely, the following procedures will be used:

  1. The superintendent will monitor weather forecasts.
  2. Prior to 5 a.m., the superintendent and members of the operation team work together to drive district routes and determine if travel is safe.
  3. Consultation occurs with Des Moines and other neighboring school systems.
  4. A decision is normally made by the superintendent no later than 5:30 a.m. to delay the beginning of the school day by one hour or two hours, or to cancel school.
  5. If the decision is made to delay the beginning of the school day, conditions may change enough to warrant cancellation. The decision to cancel school following a decision to delay will usually be made by 6:30 a.m. and no later than 7 a.m.

How families and staff are contacted:

We will use the following methods to communicate to families and staff during an emergency:

SchoolMessenger (email, text & phone): We will provide updated information as it becomes available to all parents and staff using the contact information in PowerSchool. SchoolMessenger fully integrates with PowerSchool, so there is no list for parents to sign up for, however, for parents to receive a text message parents must complete the opt-in process.

How to “opt-in” and receive SMS text notifications:

  • Parents/guardians/students/staff can subscribe by texting one of the keywords: Y, Yes, Subscribe, to 68453. The cell phone numbers used must be in PowerSchool to receive a notification.
  • Parents/guardians/students/staff can unsubscribe at any time by texting the keywords: “Quit”, “Remove” or “Unsubscribe” to 68453. Parents/guardians/students/staff can opt-in and opt-out as many times as necessary.
  • Opting in does not mean that you will immediately start receiving text messages. It simply means that you have indicated your willingness to receive messages from the SchoolMessenger service. Cell phones must be in PowerSchool to receive a notification from Waukee Community School District.
  • If you would like to add a new cell phone number to your contact information in PowerSchool, please contact your building secretary.
  • There is no fee from Waukee Community School District and/or SchoolMessenger for SMS text messages, however, recipients may be charged for receiving district messages depending on the type of monthly plan they have with their wireless provider.

Website (waukeeschools.org): Emergency messages and updates will be posted on the district homepage as they develop.

Facebook & Twitter (@WaukeeCSD): Messages will be posted as quickly as possible to our Facebook page and Twitter account.

Local news media: When appropriate, we will make information available to local television and radio stations and will enlist their assistance in communicating with our audiences.

Weather Closing/Delay Information

In the event of inclement weather, such as heavy snow, extreme temperatures or dangerous wind chills, Waukee Community School District may do one of four things:

  1. Cancel classes at all schools but administrative offices remain open.
  2. Cancel classes at all schools and administrative offices are closed.
  3. Dismiss schools two hours early.
  4. Delay the start of school by two hours but administrative offices open at regular time.

If the Superintendent issues one of these four notices, below explains what impact it will have on students, parents and school district employees.

Students/Parents

This announcement means the following for students and parents:

  • No classes will be held.
  • No school-related activities, including intramurals.
  • No breakfast or lunch service. Breakfast and lunch menus are subject to change for the following school day.
  • All early-childhood and early-childhood special education programs will be closed.
  • No Beyond the Bell or YMCA before- and after-school childcare.
  • No evening Community Education classes.
  • Facility rentals are canceled.

WCSD Employees
This announcement means the following for school district employees:

  • Administrative offices will be open.
  • All 12-month employees will report.  If they cannot make it into work, they will be expected to use appropriate leave benefits or will be deducted salary for absence.
  • Less-than-12-month employees and substitutes do not report. They will not be deducted leave time.  These employees will be expected to provide service at a later date when their calendar year extends an additional day(s). An employee absent on the subsequently scheduled make-up day shall use appropriate leave benefits or will be deducted salary for absence.
  • Food service staff will not report unless instructed to do so by a supervisor.
  • Breakfast and lunch menus are subject to change for the following school day.
  • Dismissal time of 12-month staff will be based upon the needs of the facility and will be determined by the employee’s immediate administrative supervisor. Employees shall use appropriate leave benefits or will be deducted salary for absence.

Students/Parents/Employees
This announcement means the following for students, parents, and school district employees:

  • No classes will be held.
  • Administration offices will be closed.
  • No school-related activities, including intramurals.
  • No breakfast or lunch service. Breakfast and lunch menus are subject to change for the following school day.
  • All early childhood and early childhood special education programs will be closed.
  • No Beyond the Bell or YMCA before- and after-school childcare.
  • No evening Community Education classes and facility rentals are canceled.
  • Less-than-12-month employees will not report. They will not be deducted leave time. These employees will be expected to provide service at a later date then their calendar year extends an additional day(s). An employee absent on the subsequently scheduled make-up day shall use appropriate leave benefits or will be deducted salary for absence.
  • Employees who work 12 months will not report except emergency or essential personnel. They will not be deducted leave time.
  • Operational, maintenance, and technology employees may be directed to provide service as determined by their immediate supervisor.

Students/Parents
This announcement means the following for students and parents:

  • All schools will dismiss 2-hours earlier than their normal dismissal time.
  • All high school events will take place as scheduled unless mutually agreed upon by the participating schools.
  • All middle school activities are canceled.
  • Varsity athletic practices and activities will be voluntary.
  • Lunch will be served. Service time may be changed to accommodate building needs.
  • Normal hours will be in effect for morning preschool.
  • No afternoon preschool.
  • No evening Community Education classes and facility rentals are canceled.
  • Parents are expected to pick up their children within an hour after the scheduled dismissal time from Beyond the Bell and YMCA after-school child care.

WCSD Employees
This announcement means the following for school district employees:

  • Teachers will be dismissed when the building is secured.
  • Associates will be asked to clock out when the building is secured.
  • Administrative offices will remain open. Dismissal time of staff will be based upon the needs of the facility and will be determined by the employee’s immediate administrative supervisor. Employees shall use appropriate leave benefits or will be deducted salary for absence.

Students/Parents
This announcement means the following for students and parents:

  • All schools will begin classes two hours later and dismiss at the regular time.
  • Buses will run routes two hours later.
  • Students should listen for announcements when arriving at school about which class period will begin the school day.
  • Beyond the Bell and YMCA before-school childcare will be open two hours late.
  • Breakfast will be served to Beyond the Bell and YMCA.
  • Lunch will be served. Service time may be changed to accommodate building needs.
  • All classes will end at the regular time.
  • AM Preschool will be canceled.
  • All before-school, extracurricular activities will be canceled.

WCSD Employees
This announcement means the following for WCSD employees:

  • All administrators, food service,12-month employees will work their regular schedule. Employees who do not report by their designated start time shall use appropriate leave benefits or will be deducted salary for absence.
  • Teachers, other instructional certified staff, substitutes and secretaries should report prior to the 2-hour delay start time. An employee who does not report by the 2-hour delay start time shall use appropriate leave benefits or will be deducted salary for absence.
  • Associates regularly scheduled to report to work prior to 10 AM (secondary) or 10:50 AM (elementary) will report to work two hours later than regularly scheduled.  Associates regularly scheduled to work after 10 AM (secondary) or 10:50 AM (elementary) will report to work on time. Associates who do not report by their designated start time shall use appropriate leave benefits or will be deducted salary for absence.
  • Operational, maintenance, and technology employees may be directed to provide service as determined by their immediate supervisor.